Advanced Tendering Procedures and Bid Evaluation

By the end of this training course, participants will be able to:

• Determine the procurement strategy choices available for a given opportunity
• Plan and manage a competitive tender process from A to Z
• Identify, assess and make proposals on how to manage procurement risks
• Select and apply alternative approaches to defining user requirements
• Create an appropriate evaluation methodology to judge bids and tenders
• Evaluate vendor proposals from a technical and commercial perspective
• Handle the outcomes from a competitive bid process

CONTENT

Formulating the Tendering and Bid Strategy

• Setting the best strategy for the procurement
• Planning and managing a tender process
• Selecting the best form of contract
• Examining the inherent risks in bids and tenders
• Techniques to attract suitably qualified vendors to your bid opportunity
• Methods to sift out unsuitable vendors
• How to optimize the interaction between Requesting Departments and Procurement teams
• Alternative methods for developing requirements documentation, such as the specification or scope of work
• Model clauses in Commercial terms and conditions
• Technical and Commercial evaluation methodologies
• Effective Management of the results after the competition

Best Practices in Tender Procedures 

• The Tendering Process
• Seeking Expressions of Interest
• Pre-qualification Methodologies
• Basic Accounting and Economics
• Total Cost of Ownership
• How to Prepare Internal Cost Estimate
• What is the role of negotiation?

Optimizing the Tender Documents 

• Contents of the Tender Package
• Ensuring a Robust Specification and Scope of Work
• Defining the Response, You Require from Bidders
• Essential Clauses in the Draft Terms and Conditions
• Bid Security, Performance Security in Public Tenders
• Anticipating and Reducing the Risk of Scope Change

Managing the Technical and Commercial Evaluation 

• The Purpose of Bid Evaluation
• Lowest Price or Best Value for Money
• Stages of the Evaluation
• Clarifying Bids to Assist the Evaluation
• Choosing Evaluation and Award Criteria
• Bid Evaluation Approaches 
  • One-envelop,
  • Two-envelop,
  • Online Bidding

Managing the Contract Award and Initialization Stage

• Communicating the Results – Internally and Externally
• Working with Tender Bonds and Performance Guarantees
• Dealing with Disputed Contract Awards
• Operating under Pre-contract Letters of Intent
• Managing Pre-contract Scope Changes
• Initiating Contract

FOR WHOM

Stores, Purchasing and Logistics Personnel in the Public and Private Sectors.

TRAINING METHODOLOGY

The training methodology combines lectures, discussions, group exercises and illustrations. Participants will gain both theoretical and practical knowledge of the topics. The emphasis is on the practical application of the topics and as a result participant will go back to the workplace with both the ability and the confidence to apply the techniques learned to their duties.